Every business and company depends on the functionality of reliable business printers. It is not new information when you realize your computer may be running super slow or even when an error message keeps popping on your screen that just won’t go away. This may probably be the most frustrating thing that can happen to you, especially when you are on a deadline. In most cases, however, you can just restart your computer and see the problem solved or you somehow manage to fix the problem by yourself.
But then again, what happens when it is your office printer that stops working? Like you see a hard-to-fix problem, not paper jams or anything like that. You may see your printer’s lights turn to purple from green or even see a message pop up on your screen reading, “ink system failure.” This is the time you realize that your printer is broken. The best solution here is to try and prevent these problems from arising in the first place. Below are some tips that you can use to ensure that your printer lasts longer and works better than it probably is working at the moment.
- You need to know your equipment
This is the best advice you can adapt so far. You need to know how to care for your colour laser printer. This is the only way your printer will stay in tip-top shape. These are some awesome tips you can follow to ensure your printer works better and longer:
- Read the manual – you may want to look for that manual you placed to the side when you were unwrapping your brand-new printer. This is the time to look for it wherever it is you kept it and read through it carefully.
- Regular use of your office printers – always keep your printer busy to avoid it being rusty from not being used. Use it on a regular basis.
- Power your printer down correctly – many printers come with automatic features these days, it will be unwise for you to unplug your printer as it will interfere with its automatic features.
- Keep it clean – always dust your printer on a regular basis to prevent dust particles from getting into it.
- About the paper tray – do not overfill your paper tray as this can amount to more problems for your printer. You need to ensure that the paper in the paper tray isn’t torn or sticking together.
- Have a good spot for your printer and office photocopier
The best way to have your printer running for a long time is by picking the best location to store it. Factors like climate can greatly determine how long your printer lasts. Even a printer for small business or company need to be placed in a good spot.
- Keep your software up-to-date
The manufacturers of your printers will, from time to time, update your printers mainly to fix issues that recur or to add new features to your printer. For this reason, you need to always make sure that your printer is running on updated software if you want your printer to work smoothly and longer.
- Laser or Inkjet?
The inkjet printers are usually cheaper compared to the laser printers. The inkjet printers are, however, high maintenance printers and more expensive to run. If you want to economize on the amount of spending, you should opt for the laser printer instead. Better you spend more on a cost-efficient printer.